FOUR RIVERS CORVETTE CLUB CONSTITUTION
Amended October-2007

ARTICLE I


NAME AND INSIGNIA

Sect. 1. The name of this club is FOUR RIVERS CORVETTE CLUB.

Sect. 2. This club shall have such official insignia as the membership shall determine.

 
Membership Application        Hold Harmless

OBJECTIVES


Sect. 1. To Promote interest in Corvettes and Corvette related activities.

Sect. 2. To make new friends and create good fellowship and sportsmanship among the members.

Sect. 3. To conduct club operations and activities in such a manner as to bring about a clear understanding on the part of the public concerning club activities and our community responsibilities.

 
ARTICLE III

MEMBERSHIP

Sect. 1. There shall be three types of membership in this club:
  (a) Full Membership - by persons owning a Corvette
  (b) Associate Membership - for those people involved in club activities but not Corvette owners.
  (c) Honorary Membership - bestowed on deserving individual by majority vote of the membership.
  (d) A no cost annual membership shall be given to a participating dealer sponsor and spouse, and dealer's representative and spouse. They shall be welcome at all club events but will hold no voting rights.

Sect. 2. All applications for membership shall be accompanied by dues in advance.

Sect. 3.No person can become a member in good standing until a "Hold Harmless Agreement" form is signed and shall be legally disjoined from the club at any event until the form is signed. It is understood by all members that Four Rivers Corvette Club has no legal responsibility for any person, personal property, personal injury, automobiles etc. It is further understood that no known means exist to prevent the General Public from attending Four Rivers Corvette Club events, but only those attendees who have signed a Four Rivers Corvette Club "Hold Harmless Agreement" form and agree to complete non-responsibility for personal property or injury will be recognized as a participant.

 
ARTICLE IV

ANNUAL DUES

Dues will be payable upon submission of application for membership with annual renewal being due at the October meeting. The amount of dues will be as established by the membership but will include sufficient amounts to cover the cost of liability insurance for the club, either through association with other organizations or by commercial policy.

Sect. 2. Dues shall be waived for any member who enters the active military service of his country until his return to the club.

Sect. 3. Any member whose dues are in arrears 3 months shall automatically be suspended from member ship and can be reinstated to full membership status only upon payment of the current year's dues.

 
ARTICLE V
OFFICERS

Sect. 1. Elected officers of the club shall be President, Vice-President, Secretary, Treasurer, Public Relations Officer, Membership Chairman, Activities Director, Historian and other positions as deemed necessary and approved by the membership.

Sect. 2. Board of Directors shall consist of the elected officers stated in Article V Section 1 of this Constitution. In addition to the officers, additional board members will be elected in a manner so as to insure fair representation and maximum participation of the membership. At no time will the number of these "Director" positions exceed a total of three.

Sect. 3. The prior year's President shall serve as an advisor to the Board, with a vote in Board decisions in the case of a tie.

 
ARTICLE VI
DUTIES OF OFFICERS

Sect. 1. The President shall preside over all meetings of the club, appoint such Committees as necessary to carry out the activities of the club; serve as Chairman of the Board of Directors: act as ex-officio member of all committees; issue the call for regular and special Board meetings; see that regular elections are held in accordance with the Club's Constitution; and carry out the directives of the Board of Directors.

Sect. 2. The Vice-President shall perform the duties of the President in his Absence.

Sect. 3. The Secretary shall keep the minutes of the meetings of the club; give notice of all regular and special meetings of the membership and the Board of Directors; handle club correspondence; and keep custody of all records of the club.

Sect. 4. The Treasurer shall collect dues; collect all other money due the club, keep the club books; make payment from club funds when so ordered by the Board of Directors; shall counter-sign all club checks; keep an account of all club money matters; and shall make regular reports of the financial condition of the club during regular meetings.

Sect. 5. The Public Relations Director shall ensure that all events are sufficiently publicized.

Sect. 6. The Membership Chairman shall be responsible for contacting parties interested in club membership, developing material to attract potential members, keep membership records, report on membership status during regular meetings, and maintain attendance records for determining the status of a quorum.

Sect. 7. The Historian shall take pictures of all events and maintain a scrapbook to document the activities of the club.

Sect. 8. The Activities Director shall be responsible for developing ideas for club car runs and trips, and promotional items such as shirts, decals, etc. The Activities Director shall serve as facilitator for club activities and will not necessarily be responsible for individual club runs, trips, parties, etc. and shall report on club activities during regular meetings.

Sect. 9. The Board of Directors shall be responsible for the execution of the authorized policies of the club; shall, by majority vote, fill vacancies in any office and in the Board of Directors; and shall submit to the club in regular meetings recommendations which it has approved affecting the policies of the club.

 
ARTICLE VII
ELECTIONS
 

Sect. 1. The board shall appoint a nominating committee, and which committee is to serve without compensation or reward and which committee should nominate a slate of officers for the upcoming year, which slate shall not be binding on any party, interested or otherwise.


Sect. 2. Nominations for elected officers will be held in October and be voted on in November. They will take office in January.

Sect. 3. All nominees will be members in good standing.

Sect. 4. Additional nominations may be made from the floor, at the October business meeting and all voting will be by secret ballot. One Board Member and one General Member shall count all ballots. The votes are to be counted separately. If the counts do not agree, two different members shall perform a recount.

Sect. 5. Nominations for officers will occur in the following sequence:
  (a) President
  (b) Vice-President
  (c) Secretary
  (d) Treasurer
  (e) Public Relations Director
  (f) Membership Chairman
  (g) Activities Director
  (h) Historian
 

Sect. 6. Officers shall hold office for a term of one year or until their successors are elected.

Sect. 7. There shall be no limit to the number of consecutive terms that an elected office can serve in any elected position.

Sect. 8. Installation of officers will be held in December.

Sect. 9. Election of Board Members not holding office will occur at the first general membership meeting following the installation of Officers. Those members elected to the board will take office upon completion of the election. Nominations will be from the floor and voting by secret ballot. Each ballot will contain the names of all nominees. The three members receiving the most votes will be seated on the board. Board terms are for one year and expire with the installation of new members.

 

ARTICLE VIII

MEETINGS

Sect. 1. Board members of the Four Rivers Corvette Club hold voting rights.

Sect. 2. Regular membership meetings shall be held on the second Tuesday of each month unless directed otherwise by the Board of Directors, at a place and time to be determined by the Board of Directors.

Sect. 3. The Board shall hold meetings of the Board at a time and place set.

Sect. 4. The President may call special Board meetings and the Board may call special membership meetings.

Sect. 5. The order of business for all meetings of the club and the Board shall be as follows:
  (1) Call to order.
  (2) Introduction of officers, special guests, dealer reps, etc.
  (3) Introduction of guests brought by members or on their own.
  (4) Reading and approval of the minutes of the previous meeting.
  (5) Report of the Treasurer.
  (6) Reading correspondence (Secretary)
  (7) Membership Report
  (8) Activities Report
  (9) Reports of committees
  (10) Old and New Business
  (11) Announcements
  (12) Adjournment

Sect. 6 All meetings shall be conducted by Roberts Rules of Order. A copy shall be present at all meetings whenever possible and shall be the basis for parliamentary authority for the Club unless in conflict with this Constitution or any special rules the club may adopt.

Sect. 7 Officers shall not conduct general business meeting where the membership is excluded. The only exceptions will be in the case of officer recall or matters of legal consequence to the club under advice of counsel.

 
ARTICLE IX


DELEGATIONS

Sect. 1 Delegations shall be appointed by the President, subject to the approval of the Board, to represent this club at any convention, meeting or assembly as may be deemed necessary. Such delegations shall exercise only those powers specifically vested in them by the Board.

 
ARTICLE X


AMENDMENTS

>Sect. 1.This Constitution can only be amended once per year. Any proposed change must be brought before the club at the October meeting. The proposed amendment(s) must be sent to each member by e-mail or regular mail during October and will be voted on at the regular November business meeting. Passage requires a quorum be present with a two-thirds vote in favor of the amendment. A quorum consists of fifty per cent of the membership, plus two.

Sect. 2.Amendments so adopted shall take effect in January. The Constitution as amended, shall be distributed to all members on an annual basis and no later than at the time of the installation of officers for the new year.

 
ARTICLE XI

RECALL OF OFFICERS

Sect. 1. If sufficient club members deem that an officer of the club is not fulfilling the obligations and responsibilities of that office, that officer will be subject to recall.
Sect. 2. The process of recall shall follow the below listed sequence of the events:

  (a) A petition requesting recall signed by 51% of the club membership shall be submitted to the Board.
  (b) The Board shall notify the membership that a recall vote will be held at the next regularly scheduled membership meeting.
  (c) The recall shall be conducted at the next membership meeting, if a quorum is present.
  (d) The recall vote shall be by secret ballot and if there is a majority vote for recall, an election may be held immediately, but an election will be held no later than the next scheduled meeting for that office. The recalled officer may hold that office until said position is filled.
  (e) If a motion for recall is announced, the officer in question can elect to resign and the recall proceeding will be terminated and a re-election can be immediately held.
  (f) For the recall proceeding to take place, the officer to be recalled must be present or have missed three consecutive meetings without just cause.
  (g) A recall vote cannot be held before the officer to be recalled is given opportunity to address the general membership (an exception to this clause in Article XI, Section 2 (f) of this Constitution.)

Sect. 3. Records of all votes will be kept.